2024 Large Entity Vehicle Reporting Requirements

On September 1, 2023, the Massachusetts Department of Environmental Protection issued final regulations requiring the one-time reporting of information on truck fleets by businesses of a certain size. The regulations apply to businesses that:

1. had annual revenues greater than $50 million from all related entities in the United States in 2022 and operated one or more vehicles with a GVWR greater than 8,500 pounds, or
2. for any business, regardless of their annual revenues, that operates 40 or more vehicles with a GVWR greater than 8,500 pounds.

Below you will find a copy of a brief summary of the information to be reported. You may also access a PDF version with a copy of the official regulation documents here.

The regulations require the reporting of a significant amount of data for each vehicle as well as information on vehicle groupings by size and miles traveled. The DEP has set the deadline for submitting this data in 6 months on March 1, 2024. More information on determining what specific information is being requested may be found on the submission form.

For any comments or questions regarding these reporting requirements. Please reach out to govtaffairs@nrla.org or MRLDA Lobbyist Patrick Huntington at ph@mabayassoc.com or 617-922-0526.

Massachusetts Department of Environmental Protection
Large Entity Vehicle Reporting Requirements
310 CMR 7.41

Purpose

The purpose of these regulations is to collect information on company truck fleets to assess the suitability of implementing the use of zero-emission vehicles in multiple use cases and to help develop future strategies on how to accelerate the zero-emission truck market in Massachusetts. The regulations will support future measures to reduce emissions of oxides of nitrogen, fine particulate matter, other criteria pollutants, toxic air contaminants, and greenhouse gases from vehicles.

Scope and Applicability

The following business entities will be required to report data on their use of trucks:

1. Any entity with gross annual revenues greater than $50 million in the United States for the 2022 taxable year, including revenues from all subsidiaries, subdivisions, or branches, that operated a facility in Massachusetts in the 2022 calendar year and had one or more vehicles over 8,500 lbs. GVWR under common ownership or control that was operated in Massachusetts in the 2022 calendar year.
2. Any fleet owner in the 2022 calendar year, regardless of annual revenues, that had 40 or more vehicles with a GVWR greater than 8,500 lbs. under common ownership or control and operated a facility in Massachusetts.
3. Any broker or entity that dispatched 40 or more vehicles with a GVWR greater than 8,500 lbs. into or throughout Massachusetts, and operated a facility in Massachusetts, in the 2022 calendar year.

General Reporting Requirements

1. Subsidiaries, parent companies, or joint ventures may independently report, or the corporate parent or joint venture business may report on their behalf, as long as all information for subsidiaries, corporate parents, and joint ventures with vehicles over 8,5000 lbs. are reported.
2. Vehicle data shall be reported as the fleet was comprised on a date of the fleet owner’s choosing any time after January 1, 2022. To the extent reports submitted contain confidential data, entities may request that information be kept confidential. Complete information must be reported by March 1, 2024.
3. Identify the number of entities with whom the entity has a contract to deliver items or to perform work in Massachusetts for the entity using vehicles over 8,500 lbs. GVWR in 2022 or 2023.
4. Identify whether the entity has a written sustainability plan to reduce your carbon emissions reduction goals. State whether your sustainability plan includes transportation emissions reduction goals.
5. Entities shall use either annual or quarterly data averages for workdays during the selected period to determine responses. Alternatively, they may select a different time period if it is more representative of periods of high vehicle use.
6. The responsible company official shall maintain the records of the information required by these regulations until December 31, 2025, for the overall fleet. This information shall include all fleet, vehicle, contract, and facility records used to compile the response and the data and analysis period used.

General Vehicle Information Reporting Requirements

• Vehicle registration for each vehicle in the fleet.
• Address of vehicle’s home base.
• Body type of each vehicle.
• Whether vehicle has GPS or milage tracking.
• Weight class Bin of vehicles categorized by GVWR.
• Identify the average annual milage for a typical vehicle in each vehicle group.
• Vehicles shall also be identified in groups of miles traveled per day up to 100, 150, 200, 300 and more than 300 miles per day.
• Identify what types of trailers that are pulled if tractors are assigned or domiciled at your facility.
• Identify vehicles that tows a trailer for more than 100 miles a day.
• Vehicles shall include off road yard tractors.
• Identify vehicles that typically return to the vehicle home base daily.
• Identify how long you typically keep your vehicles after acquisition.
• Identify the type of fueling infrastructure installed at your facility.
• The milage records, odometer readings and dates from maintenance and vehicle logs that were used to determine the responses.